Minutes of Board Meeting
At RBC-Centura,
April 9, 2007
Attendees:
Board Members—Dave Turnage, Don Chaplin, Al Spinks, Dick Fisher, Pete Pate, Nate Snelling, Phil Mann
Absent:
Board Members—Avery Wagoner, Henry Sink, Charles LeGrand
Announcement:
Bebe Mitchell has resigned from club
Paul Harris Fellow
Campaign-Nate Snelling:
The Burlington Rotary Club currently has 16 PHF’s out of 24 active members (66.7%). This leaves 8 to go for 100% PHF’s. One of these (Dave Turnage) will become PHF’s in the next several months, leaving 7 to go.
Nate Snelling presented our options on becoming a 100% PHF (Paul Harris Fellow) club.
A) Borrow points from another club—advantage is that we can become 100% faster, maybe by June 30, 2007. There are some constrains—
1. We must agree to become not only a 100% PHF club but also to maintain that position as new members join the club.
2. We must agree to become a Sustaining Club—that is to maintain an average of at least $100 per year per member giving to RF (Rotary Foundation) in coming years. A subset of a Sustaining Club is “Aloha” which means that every member gives at least $100 per year to RF.
3. We must agree to lend points to other clubs in the future. This is not necessarily lending to the same club or clubs that lent to our club to become 100% PHF.
B) Become 100% PHF as a club on our own. The disadvantage is that we can’t make 100% by June 30, 2007, but should be able to sometime next fiscal year, at least by June 30, 2008. The advantage of going PHF on our own is that we will have flexibility to modify our approach in coming months as needed and not being held to constraint of option A) above. Especially of concern was our ability to maintain Sustaining Club requirements. One question was whether the club would be responsible to make up RF giving for a member that might choose not to give.
Motion—
Dick Fisher moved that the club proceed, on its own, toward 100% PHF as expeditiously as possible. Don Chaplin moved that the motion be amended for the club to reach 100% by at least June 30, 2008.
The amendment and motion was seconded and passed unanimously.
[Note that later it was pointed out that the motion says nothing about maintaining Sustaining Club status. However, Don Chaplin pointed out that the vote by the club back in February to contribute $25 each per member per quarter obligated the club to being a Sustaining Club. Phil Mann questioned whether maintaining Sustaining Club status meant that the club treasury would have to make up the difference if a member chose not to contribute his share.]
Nate Snelling presented an accounting of our Foundation Recognition Points available for 100% objective. (A copy of Nate’s accounting is attached). Per that accounting, we have 8 members who are not PHF’s. PHF for one of those 8 has been applied for in the last few days, leaving 7. To make those 7 members PHF’s requires a total of 7000 points. The club has (2000) points available in its treasury. The club members who are already PHF’s have points that can be transferred to non PHF members (2679). In addition there are several former members who have Foundation Recognition points who are willing to contribute to the cause (85). And finally, some of the seven non PHF’s have Recognition Amounts of their own (850).
This leaves>>7000-2000-2679-85-850=1386
The club secretary estimates that another $150 (points) will come in during the next several weeks for the current billing (Feb 15).
This will leave 1386-150=1236 remaining points needed for 100% PHF
The club currently has 24 members. If each member gives $25 each quarter toward PHF, that is $600 total per quarter. With possible additional contributions, the club should be able to make 100% PHF in two quarters—May 15th billing and August 15 billing.
Financial Report-Phil
Mann:
Phil Mann presented the club budget and financial statement for 7/01/2006 thru June 30, 2007. A copy of that budget is attached to these minutes.
A synopsis of budget:
The proposed expenses of the fiscal year was $21,000.
Expenses so far have been $16,593.
Funds needed for the remainder of the year is estimated as $5,140.
Checking account bank balance as of 4/5/07 is $3,588
Savings account bank balance as of 2/28/07 is $3,456
Al Spinks later looked up the anticipated dues yet to receive for the Feb 15 billing. It is estimated at $1,368. If that value is added to the checking account value of $3,588 one gets $4,956, not quite enough to cover our anticipated Apr, May, June expenses above of $5,140.
Per the attached budget, Phil Mann estimates that $4,440 will be needed the first part of July to cover several expenses such as RI dues, District dues, scholarship obligations, and cost of meals. The club must depend on dues of May 15 to cover those expenses. We currently have 24 members paying $170 per quarter in dues or a total of $4,080, not quite enough to cover the above $4,440.
The board discussed possible solutions to the above shortfalls—increase dues, cut expenses, going into the savings account, fund raisers. No conclusions were reached, just a swap of ideas and opinions. The board will meet in the near future to decide on a solution path.
Phil Mann estimated that the club is currently spending around $35 more per member than it is bringing in.
President Turnage reported that the trees have been planted
at
By-Law Modification:
President Turnage asked Phil Mann to investigate changing of the club by-laws to allow the sergeant-at-arms to be a member of the board.
Misc. Items:
President Turnage is attending a meeting of the area club presidents on Wed., Apr. 11.
Next Board Meeting:
Monday, May 21, 2007, at Occasions.
Al Spinks, Secretary
April 11, 2007
|
Name |
|
Recognition
Amount |
Payments |
Designation Amount |
Foundation
Recognition Points |
Net |
|
||||
|
First |
Last |
|
Q1 |
Q2 |
Q3 |
Q4 |
Member |
Pool |
|
|
|
|
Alex |
Alexander |
1000 |
0 |
0 |
0 |
0 |
|
|
|
|
|
|
|
Apple |
3050 |
0 |
0 |
0 |
25 |
|
675 |
650 |
675 |
75 |
|
Peter |
Blaetz |
1100 |
0 |
0 |
0 |
125 |
|
125 |
|
125 |
|
|
Herbert |
Carmen |
1000 |
0 |
0 |
0 |
25 |
|
25 |
|
25 |
75 |
|
Don |
Chaplin |
425 |
125 |
25 |
25 |
225 |
700 |
|
|
-300 |
|
|
Robert |
Carter |
1100 |
0 |
100 |
0 |
25 |
|
225 |
|
225 |
|
|
Roger |
|
0 |
0 |
0 |
0 |
25 |
25 |
|
|
-975 |
75 |
|
Richard |
Fisher |
1000 |
0 |
0 |
0 |
200 |
|
200 |
|
200 |
|
|
|
Harris |
1000 |
0 |
0 |
0 |
25 |
|
25 |
|
25 |
75 |
|
Henry |
Johnson |
1365 |
25 |
25 |
25 |
25 |
|
400 |
325 |
400 |
|
|
Charles |
Legrand |
1000 |
0 |
0 |
0 |
0 |
|
|
|
0 |
100 |
|
Philip |
Mann |
1020 |
0 |
0 |
100 |
0 |
|
120 |
20 |
120 |
|
|
Beula |
Mitchell |
0 |
0 |
0 |
0 |
0 |
|
|
|
-1000 |
100 |
|
Thomas |
Nowell |
1240 |
0 |
0 |
100 |
25 |
|
325 |
200 |
325 |
|
|
Rupert |
Pate |
1000 |
0 |
0 |
0 |
25 |
|
25 |
|
25 |
75 |
|
Mark |
Podolle |
1000 |
0 |
0 |
0 |
0 |
|
|
|
0 |
100 |
|
George |
Rinker |
2140 |
0 |
0 |
50 |
100 |
|
150 |
|
150 |
|
|
|
Saunders |
0 |
0 |
0 |
0 |
25 |
25 |
|
|||