Minutes of Board Meeting
October 3, 2006
Attendees:
Board Members—Dave Turnage, Don Chaplin, Al Spinks, Dick Fisher, Charlie LeGrand
Absent:
Board Members—Avery Wagoner, Phil Mann, Henry Sink
Quarterly fee
increase?
It was discussed that the club initiate a quarterly fee
increase to meet club obligations. It
was decided to maintain the dues as is for now. Our current primary obligations are
Rotary Family Social:
Don Chaplin suggested that every 5th Monday, the club have a family social. The board was in favor of this suggestion. (A 5th Monday should occur approximately once a quarter).
Club Bulletin
Publisher:
With Bebe Mitchell on leave-of-absence, the club needs a editor-publisher for our bulletin. Dave Turnage suggested Henry Sink. Al Spinks suggested that if we want to put the bulletin on the website, there is an advantage to our having the program Publisher. If we want to just print out the bulletin for distribution, WORD is fine; but WORD does not satisfactorily transform to website format when the contents are complicated as our bulletin is. Al also suggested that we need several volunteers to gather info for the bulletin and channel their info to a common compiler-editor-publisher.
Paul Harris Fellows:
The club currently has 19 PHF’s out of 29 active members and three honorary members (65.5%). This makes 16 PHF’s out of 26 active members (61.5%). This leaves 10 to go for 100% PHF’s. Two of these (Dave Turnage and Don Chaplin) will become PHF’s in the next 1.5 yrs since the club so honors its past presidents.
A person who is already a PHF and has extra “Foundation Points” can give those points toward the PHF of another member. Currently the club has 1630 such points from seven current members and two past members. Our immediate past president, Henry Sink, is already a PHF and has requested that the club utilize his past president PHF toward someone else—1000 points. In addition over the next 1.5 years, there should be at least 1000 additional points from member contributions. So the club has a potential of between 3500 and 4000 Foundation Points available for use.
The board discussed how best to utilize the above Foundation Points.
One suggestion was to offer the points on a matching basis—for example a member could contribute $500 toward his own PHF and another $500 (points) could come from the above available points. That provides potential for eight new PHF’s over the next 1.5 to 2 yrs. With the PHF’s for our two presidents, in two years we would have 100% PHF.
Another suggestion was to implement a program whereby each member contributes a fixed amount each quarter toward PHF’s. Those that are not PHF’s would use their resultant points toward their own PHF and those that are already PHF’s would be contributing toward the PHF of someone else in the club.
(At the next club meeting, Oct. 9, Don Chaplin suggested that the club set up a local PH fund that members could contribute to on a voluntary basis. The proceeds of that fund could be utilized by the club to achieve 100% PHF status.)
Club Projects:
There are two new club projects under consideration.
1.
At the time of the board meeting the club had not heard from District 7690 about district funding for this Eastlawn project. However, the board wanted to perform the project in some form.
After the board meeting, Dave Turnage received a message that the club had been awarded $250 from District 7690 toward the Eastlawn project.
2.
Student of the month:
The board wants to work toward having one student from a local high school once a month to attend a meeting of our club, and also have a similar program for Elon students.
Nominating Committee
for Next Years Officers:
Roy Harris-Chairman
Charles LeGrand
Henry Johnson
Nominations should have been made by the end of November, ‘06
Club voting should be made before the end of December, ‘06
[Correction after this meeting: Per the club by-laws, the nominating committee shall be made up of the current president, the immediate past president, and the past president before that. That will be Dave Turnage, Henry Sink, and Dick Fisher. What is needed is a nomination for a new member of the board for a three year term., a nomination for a 2nd VP for next year ,and, possibly, someone to take Doug Wilson’s place as VP for next year if he feels that he will be unable to serve.]
Misc. Items:
The board agreed that the by-laws be modified to make our Sergeant-at-arms a member of the board. This change in the by-laws should now come before the club.
There will be a board meeting in November, the time and place to be announced.
Christmas Party will be December 5 at the Alamance Country Club.
Potential Program—Lester Jessup--woodcarving
Al Spinks, Secretary
October 9, 2006